The Outlook Data File Cannot Be Accessed can be configured by using an Exchange or IMAP-based email account for creating an OST (Offline Storage File) and by using a POP account that creates a PST (Personal Storage Table).
The reasons why your Outlook Data File can’t be accessed are as follows:
- A corrupted file oft OST or PST
- Improper Outlook profile configuration
- Fluctuating network connection
- Change the default location of the data files
- Corrupted Outlook program files
- Read or write permissions, not up to the mark
- Inappropriate Firewall settings
Different ways in which you can fix Outlook Data File Cannot Be Accessed error
Solution 1: Start with a new Outlook profile
- Select the Windows + X keys and, click on ‘Settings’
- Move to Accounts, from there, go to Email & accounts
- Press on the + button
- Start with a new Outlook profile
- Jump to the next screen and click on ‘Email account’ and enter the details
- Press Next
- Your IMAP will be configured
Solution 2: Checking the location of the data file
One of the causes of the Outlook data file cannot being found error is the changing of default location by the users. For fixing this issue, the data file needs to be back to its original place. Next, you need to restart your PC. Hopefully, this simple step will be helpful in fixing the issue without any difficulty.
Solution 3: Repair Outlook
- On the Control Panel, choose Mail
- Select the option of ‘Repair’.
Solution 4: Verifying the delivery location
The incorrect location can be changed manually if you follow the steps provided below-
- Click on the Account Settings
- Go to Email accounts
- Press on the Change location
- Input the right delivery location for fixing the error.
Hopefully, Verifying the location of delivery will open the Outlook data file.
Solution 5: Setting of the inbox folder
Change the account settings:
- Go to File
- From the Account Settings, then change the folder
- Press on + next to inbox and click on OK
- Close the account settings
- Click on Send and Receive
Hopefully, the setting of the inbox folder will open the Outlook data file.
Solution 6: Creating a New PST File
You are required to follow the steps provided below to make a new file:
- Press on the ‘File’ menu
- Move to ‘Account Settings’ for choosing your desired account
- Go to the ‘Change Folder
- Select the ‘Create new Outlook data file’.
- Next click on + and select ‘Inbox’
- You can now see a new path below the Change folder.
Hope creating a new file will fix your issue.
Solution 7: Manually enter the appropriate location of the data file
After you have formed a new PST file and if you are unable to check the location, make use of a repair tool to fix the error in a jiffy.
Solution 8: Repair of Outlook data files
For repairing the data files, follow the steps provided below:
Visit the Outlook installation directory
- Run the scanpst.exe file.
- Then enter the file name you want to browse
- Press on ‘Start’ to start scanning
- Press on ‘Repair’ if you find any issue
Hopefully, repairing the Outlook data files will open the Outlook data file.
Solution 9: Checking the ownership of data file
Follow the steps provided below for checking the ownership and to own the data file:
- Choose the data file, right-click on it
- Go to the ‘Properties’ option
- In the Security tab, select Advanced
- Check the ownership of the data file 2
- Press ‘Change’ and type your name in the option of ‘Enter the object name’ and select the ‘Check names’
- Check the ownership of the data file 3
- Click on OK and save your right user name
Hopefully, changing the ownership of the data file will open the Outlook data file.
Solution 10: Disabling of the cached exchange mode
The steps provided below should be followed for disabling the cache exchange mode
- Go to the Control Panel >Mail >Email Accounts >Email tab
- Choose your email account and untick the cache exchange mode option
- Click on Next
- Restart your Outlook
We hope you found the reason behind the problem and give it a proper fix after reading the ten solutions to fix the corrupted Outlook file.