Like faced by one of our previous users, you might also someday come to know that some of your emails have disappeared from the Inbox folder of your Outlook account. It does not matter if these emails are the new ones or are older, or if they belong to a certain topic or not, or if they are sent by a specific sender, and other criteria. This blog post that we are sharing with you here is to assist you with the recovery of all the emails that you have lost or that have vanished from your Outlook inbox folder.
Why are my emails vanishing from my Outlook inbox?
There are numerous possible reasons for the existence of Outlook Incoming Emails disappearing issue. Most of them can be reversed, while few of them cannot.
The following potential explanations can be explained:
1. Issues of Configuration Settings
Your POP or IMAP account settings may face certain problems. This problem only occurs when an error is made while setting it up.
2. Emails Deleted by Accident
A lot of times, you may come across times when you accidentally delete the emails that you are not even aware of, which results in the vanishing of your mails from your Outlook account. You need to have an assumption that your mobile phone is connected and synchronized with your Outlook account. When you are not aware of this sync, you may end up in deleting emails when the mails are actually removed from the account, and not just your mobile device.
Inactivity for a long period of time is why you have been potentially encountering Emails Disappearing From the Outlook issue.
4. Configured Filter Option that is Incorrect
With the application of the wrong filters, you might not be able to view your emails. The reason might be that these emails have turned old, is read, or unread, or do not have attachments.
5. Compromised Outlook Account
In addition, you are coming across this error if your Outlook email account has been abused or is high jacked by cybercrime threats. You are required to change your password if it is required.
Steps for resolving the issue of Emails Disappearing From Outlook?
As mentioned on previous occasions, there are various different reasons why your emails keep disappearing from the Outlook account. For addressing this issue, we took into consideration a possible examination of a couple of the most effective methods that can be done by a manual approach. Let us see them:
Solution 1: In the First Step, You Need to Check the Deleted Items Folder
If you are not able to locate some of your messages in the inbox folder of your Outlook account, there is a probability that you may delete them unintentionally. These emails that are deleted from your inbox folder are not deleted immediately but these emails are stored in the Deleted Items folder of your email account. Therefore, in order to recover your lost emails, you have to navigate to the Deleted Items folder and retrieve the lost emails.
Solution 2: Filter Inspection
A relevant reason for the disappearance of your emails is the use of the filter. Therefore, you need to think of attempting to change the inspection of the filter parameters.
For modifying the setting of the filter, follow the steps provided below:
⦁ Start with the opening of Outlook and then select the View tab.
⦁ Then choose the option of View Settings in the Current View section.
⦁ Choose the Filter option from the Advanced View Settings dialogue box.
⦁ Go to the More Choices tab from the new Filter dialogue box.
⦁ You need to check if you have chosen any filter boxes in this category. If you have, you need to uncheck all of them and click on OK.
Solution 3: An Email Search Using Advanced Find
If you cannot locate some of your emails that previously existed in your inbox folder, then try using the Advanced Find function of Outlook.
In order to do this, follow the instructions provided below:
⦁ Open your Outlook account and navigate to the Inbox tab.
⦁ For enabling the Search Tools tab in the above area, press on the Search box.
⦁ The drop-down menu needs to be expanded for Search tools and then select Advanced Find.
⦁ Next, in the column provided, input the required information regarding the mails you want to search. You need to select the most appropriate one for you from the three categories present.
⦁ The older mail history needs to be exported, then create a new Outlook account, next import that old mail history.
The export of previous emails and then the import of them into a new Outlook account helps in the recovery of all of your deleted emails.
Solution 4: Exporting of the Old Mail History
The exporting of the old mail history is the first step in the recovery of the lost old emails. Let us begin:
⦁ Start Outlook.
⦁ Navigate to the File menu and click on it. Select Open menu & Export it from the menu that is shown.
⦁ Select the Export/Import option, from the Open & Export menu
⦁ Choose Export in a file from the Wizard dialogue box’s import and export.
⦁ Select an Outlook data file (.pst), from the export to a file dialogue box
⦁ Select the specific email account in which you want to make the alterations.
⦁ Once you have selected the email account, click on the Include Subfolders box.
⦁ Now, choose the Next option for proceeding.
⦁ Next, you need to click on the Browse button in the latest dialogue box and mention the name and the location of the file that has been exported.
⦁ Now select an appropriate choice from the list that is provided. Here you need to select “Replace duplicates with items exported,” as it that our current needs.
⦁ When completed, click on the Finish button.
Solution 5: Making of a New Outlook Profile
For creating a new Outlook account, navigate to the Control Panel and follow the instructions listed below:
⦁ In the Control Panel, look for the Mail icon and click on it.
⦁ Choose the option of Show Profiles when the dialogue is opened.
⦁ Next, press the add button for starting with the process to create a new profile.
⦁ Add a profile name and click on OK.
⦁ Now, follow the steps present on the on-screen for establishing a new Outlook account by giving all the necessary information.
Solution 6: Importing of the Previously Sent Mail History
The previous message history of the Outlook profile has been imported by the last three stages. To start with, open the Outlook account and follow the steps that is listed below:
⦁ Go to the File menu. Select the Open & Export in the drop-down menus that appear.
⦁ From the given list, select the option of Import/Export.
⦁ From another application, select the import option or press the Next button for the file from the dialogue window.
⦁ Now, choose the Outlook Data file from the list of new choices, that is, .pst.
⦁ For continuing, click on the Next option.
⦁ In the next step, press the Browse button.
⦁ Look for the file that has been saved during the process of export, select the file, and then give some time for the history to synchronize correctly. After the process is confirmed that all your folders are updated, you now can check your Outlook profile for newly imported emails.
The above mentioned were the concluding three stages. After executing them, you can now restore all the deleted emails in your new Outlook profile (or inbox.)
Steps for quickly retrieving your emails that have been deleted permanently?
It is recommended for you to take a shortcut and use an automatic repair program of PST if you find the above-mentioned techniques too complex and complicated for yourself. The Outlook PST Repair Kernel helps in enabling us for retrieving the fully lost emails and for repairing the PST file damage. You can try the free trial version in order to understand and check the features and operation of the program. This program will help you in preserving your deleted emails back to your Outlook folder.
Both the methods of manual and of sophisticated technologies have been discussed in this blog post considered with the condition of emails vanishing from the Outlook inbox folder. Hopefully, you have successfully learned the ways of retrieving them. If you fail to work with the manual approach, you can switch to the Kernel for Outlook PST Repair program for recovering all your emails. You can afterward save back the emails in a new PST file. If the issue still persists and makes it frustrating for you, you can reach out to our Outlook support expert team for help. Our team of experts has years of experience in handling the troubles of Outlook email.